The Call You Miss at 9pm
Is Booked by Someone Else by 9:15
In the week before the event, the same questions arrive constantly: parking, timings, whether it is rain or shine, whether tickets are still available. All of it lands on you while you are running the thing.
The Questions It Handles
What Events Get Asked, Over and Over
These are the questions standing between someone and booking with you. Every one of them answered at 11pm is a job that does not go to a competitor.
“Are tickets still available and how much?”
“Where is parking and how early should we arrive?”
“Is it rain or shine?”
“Is it family friendly, and are dogs allowed?”
“How do I apply as a vendor or sponsor?”
And it knows what counts as urgent for an event organiser
Not every enquiry is equal. Yours is trained to treat a vendor or sponsor enquiry, a refund request, a same-day question during the event as urgent and flag it to you the moment it happens, instead of burying it in a list you read tomorrow.
Event questions spike in the final week, which is precisely when the organiser has the least capacity to answer them.
Worth Doing the Arithmetic
What Is Silence Costing You?
One job for an event organiser is worth roughly $25 per ticket, hundreds to thousands per vendor or sponsor. Work out how many enquiries reach you outside working hours in a week, and how many of those you never hear from again.
Multiply it out over a year. That number never appears on an invoice, which is exactly why it goes unnoticed for years. Most owners have never run it. It is usually the moment this stops being a question about price.
Straight Answers
What Owners Ask About an AI Receptionist for Events
It answers the people who contact you when nobody is available to pick up. It knows your services, your hours, your service area and your pricing, so it gives real answers instead of taking a message. It qualifies the enquiry, captures the name and number, books the appointment where that makes sense, and flags anything urgent to you straight away. It works nights, weekends and holidays, and it never has a day where it is off sick and the phone rings out.
The receptionist is one piece. If the bigger problem is that not enough people are finding you in the first place, start here instead.
Websites for EventsOther Trades We Build These For
Each one is trained on the questions that trade actually gets, and what counts as an emergency in it.
Never Miss Another One
Tell us what you get asked most and what you would want escalated immediately. We will build it around that, put it on the site you already have, and it starts answering the same week.
Get My AI ReceptionistFrom $199/mo · Live in 7-14 days · Works on your current website